Terms & Conditions

KCC Holiday Camps

Safety and Risk Disclosure: KCC has legal and regulatory obligations to provide a duty-of-care to all that participate in KCC activities. We take all practicable steps to provide a level of care and safety that are appropriate to that activity. In each activity there will be a level of risk that is inherent to it and this could result in serious harm. We cannot eliminate all the risks without diminishing the character and experience of that activity. For more details see the activities section of our website.

We are implementing a Zero Bullying Policy here at KCC. This means no verbal or physical bullying. We do our best to keep camp a safe place for everyone who attends. Sometimes we have to send certain children home due to bullying in order to keep camp safe for the rest of the children. We have a three strike system. Each camper must acknowledge this policy and understand that if they bully other campers, they will be sent home.

Each camper must agree to participate in the KCC activities and have read and accept the disclosure of risk and have disclosed relevant medical, physical and behavioural conditions. The parent/guardian must give permission for medical treatment if necessary and agree to pay for any charges made and for transportation of my child where necessary. My child agrees to abide by camp rules, cooperate with camp staff and respect camp property.

Site Bookings

RULES AROUND CAMP

  1. ALL ACTIVITIES TO BE SUPERVISED BY ADULTS, FOLLOWING STANDARD OPERATING PROCESSES (SOPs).
  2. We request that a table grace be said before all meals (by camp staff, group adult or child).
    1. The Holy Bible is inspired by God and is the final authority on matters of faith.
    2. Within the nature of the one God there are three distinct persons, Namely The Father, The Son & The Holy Spirit.
    3. God the Son, Jesus Christ, physically came to earth, Died for the payment of our sins, body rose from the dead, ascended to Heaven and will return to judge the living and the dead.
    4. To avoid the premises being used against the purpose it was built for, no meeting held at KCC will teach or promote any view contrary to the following key doctrine held by the KCC Trust.
  3. Please contact us for a full copy of the Doctrines, with biblical references, held by the KCC Trust.
  4. NO alcoholic beverages or illegal drugs be brought onto the property. NO smoking onsite
  5. Cleaning: You are responsible for the day-to-day cleanliness and hygiene of facilities used, including cleaning the ablutions. A final clean up prior to departure is expected. Should the facilities not be left in the same condition as on arrival, a cleaning surcharge will be incurred
  6. The camp staff May give an invite to our Christian Holiday Camps. We would be happy to give a more comprehensive Christian programme if requested at no charge (including games and bible stories).
  7. No pets are allowed except by prior arrangement.
  8. Noise control between 11pm and 7am must be exercised. Due to closeness of neighbours, some with small children please reduce noise levels between 9pm and 8am. No Loud Amplification.

BOOKING CONDITIONS

  1. Group Organiser: Prior to their camp the group organiser will need to distribute and collate the relevant disclosure of risk/permission forms, and health & safety information for all participants of KCC lead activities. A summary of relevant information is to be given to KCC staff before any activities are used and source documents are available for KCC Staff to read on request.
  2. Group Safety: The group agrees to use the activities at KCC strictly in accordance with KCC SOPs and accepts full responsibility for any accident or injury resulting from non-compliance with such rules. The group acknowledges that there are a number of dangers at KCC and accepts full responsibility for the supervision of all children while at camp so as to minimize their exposure to such dangers.
  3. First Aid: You will need to provide and administer your own first aid / medication requirements.
  4. Deposits: are non refundable unless more than 90 days notice (excluding school holidays) is given. You may also receive a bill for the minimum number of people you expected to come.
  5. Fees: The group understands that once the booking form has been signed and returned to KCC, along with a deposit paid it is obligated and held responsible for full payment of the minimum guaranteed reservations and may be billed accordingly.
  6. SMALL GROUPS may be asked to share the facility, but will always be contacted about this prior to arrival.
  7. Replacement cost of breakages: Damages to sports gear, buildings, equipment, excluding normal wear and tear may be added to your account.
  8. Quoted Price is only relevant for the period quoted, if your booking is cancelled and re booked the quoted price may change.

IMPORTANT

To assist with your camp planning, please contact us at least one week prior to your camp with the following:

  1. Number of people attending camp
  2. Your expected time of arrival
  3. A copy of your programme
  4. Highlight areas where a staff member is needed (eg tramp guide, caving, Abseiling, team building etc)
  5. If we are catering, days on which a packed lunch would be required and any special menu/diet requirements